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RICOH Smart Lockers

Secure, seamless, smarter asset management for a better workplace experience

Smart Lockers

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Overview

Revolutionise your operations with RICOH Smart Locker Solutions

Designed for efficiency, security, and seamless integration, our smart lockers streamline operations, reduce operation downtime and enhance asset tracking. Improve productivity and accountability with a tailored solution built for modern logistics and IT environments.

Ricoh leads the way in smart locker solutions, with over 50,000 lockers installed and 150 new installations weekly across Europe. With over 80 years of workplace technology experience, Ricoh developed the RICOH Smart Locker Solution to meet current trends and future needs. More than just a technology provider, Ricoh is a strategic partner that helps organisations innovate, secure and optimise their workplaces for long-term success.

Benefits

The advantages of managed smart locker solutions

Streamline IT asset management with automated tracking for real-time visibility, reduced losses and seamless IT integration. Gain insights into usage patterns to optimise inventory and cut costs.

With self-service access available round the clock, users can retrieve or return assets without IT assistance, ensuring smooth operations and quicker shift transitions.

Clear accountability minimises risks associated with loss or misuse of sensitive IT assets, providing peace of mind and enhanced security for your organisation.

By combining RICOH Smart Lockers, with RICOH Managed Services, organisations receive a fully managed, end-to-end solution that eliminates the need for multiple vendors or complex setups.

Industries

Who are smart lockers for

RICOH Smart Lockers are designed to manage, control and optimise IT equipment distribution, providing employees with a frictionless workplace experience. By integrating seamlessly into existing IT service desk workflows, the RICOH Smart Locker Solution ensures secure, end-to-end accountability and real-time monitoring for company IT equipment, consumables and devices.

New employees can collect pre-configured equipment anytime, while IT teams manage maintenance and repairs efficiently. The solution boosts productivity, minimise disruptions and ensures effective use of IT resources to support business operations.

In a fast-changing world, warehouses and logistics must embrace technology to stay competitive. RICOH Smart Locker Solutions help operation managers in warehouse, logistics and supply chain to save time, improve security, cut costs and boost user satisfaction.

Essential day-to-day mobile computing and scanning devices are easily accessible and efficiently managed for better availability and use. The user-friendly interface enables quick collection and return while tracking usage and maintenance across locations. This optimises device use during peak periods, extends lifespan and enhances security. By streamlining management, logistic businesses improve efficiency, reduce downtime and increase productivity.

Fully brandable RICOH Smart Lockers create a dynamic retail environment, enhance customer experience, champion your brand and improve warehouse efficiency.

Secure collection, return and distribution points for books, documents and teaching aids like projectors, laptops, tablets, headsets and keyboards.

Provide fast, secure pickup for high-value documents like ID cards and documents and empower employees with seamless IT swap-outs such as laptops and headsets.

Features

Discover the realm of RICOH Smart Lockers

Security and access control
Efficient asset tracking
Integration and connectivity
European cloud-based management
Customisable and user-friendly

Security and access control

Employees can authenticate access using existing RFID passes or user-defined PIN codes, ensuring only authorised users retrieve or return assets. Role-based permissions allow administrators to restrict access based on job roles, adding an extra layer of security. A comprehensive audit trail logs every transaction, detailing who accessed which asset, when and for how long.

Additionally, remote locking and unlocking features allow administrators to control storage access from anywhere, providing flexibility and real-time oversight.

Efficient asset tracking

Streamline check-in and check-out processes with automated scanning of asset tags and IDs. Real-time inventory updates provide visibility into asset availability, usage and maintenance requirements, minimising downtime and loss.

Custom alerts and notifications ensure users and administrators are informed when assets are overdue or require servicing.

Optional inventory sensors confirm the return and status of equipment, providing an additional layer of verification to enhance operational reliability.

Integration and connectivity

The integration and connectivity features of the RICOH Smart Lockers provide a highly adaptable solution for businesses. With seamless IT Service Management (ITSM) integration, the smart lockers sync with platforms like ServiceNow and Top Desk for automated workflows.

API support ensures compatibility with custom business workflows, while mobile app access enables administrators to manage storage solutions effortlessly, even when away from their desks.

European cloud-based management

The RICOH Smart Locker Cloud software is a secure, accessible cloud-based management system, hosted in Europe that allows organisations to manage their smart lockers through an easy-to-use web portal.

The web portal allows organisations to efficiently manage access, enhance security and streamline operations, ensuring greater convenience and control – anywhere, anytime.

Customisable and user-friendly

Ensure a seamless experience for both users and organisations. Featuring an intuitive touchscreen interface at each locker, users can easily check out and return assets through a self-service system, reducing wait times and administrative workload.

A range of different sized, standard locker configurations provide flexible storage options, accommodating assets of various sizes to meet business needs. While multi-language support further enhances accessibility, catering to a global workforce and ensuring ease of use across different regions.

"Using Ricoh Smart Lockers for asset management, we have found a solid and clean solution for our scanner storage. We can trace and securely store our scanners, saving valuable time and improving operational efficiency."

Simon Hooglugt

General Manager, DHL Supply Chain

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Use our calculator to see how much you could save by integrating Smart Lockers into your IT operations.

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RICOH Smart Lockers

Revolutionise your operations with RICOH Smart Locker Solutions

The advantages of managed smart locker solutions

Enhance efficiency and reduce costs

24/7 self-service access

Ensure compliance and reduce risk

A fully managed solution

Who are smart lockers for

IT asset management

Warehouse & logistics

Retail

Education

Public sector