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WORKPLACE EXPERIENCE

IoT Management

Unlock the power of smart workplace management today

IoT Management
Overview Benefits Key features Trusted Partners IoT in action Related products
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Overview

Create a smarter, more sustainable workplace


Many organisations struggle with inefficient space utilisation, rising energy costs and poor environmental conditions that impact employee well-being and reduce workplace attendance. Without real-time data, making informed decisions about workplace management can be challenging. 

Ricoh’s IoT Management solution, seamlessly integrated with RICOH Spaces, provides real-time occupancy, energy and environmental insights to address these challenges. By leveraging advanced data analytics, organisations can optimise space, reduce energy waste and create a healthier, more efficient work environment that enable employees to collaborate and work in. Take control of your workplace with smarter, data-driven decision-making. 

IoT Management

How it works

Smart IoT sensors for efficient and environmental workspace management

Ricoh’s IoT management solution includes two powerful add-ons to RICOH Spaces to optimise workplace efficiency and comfort.  

The Occupancy IoT sensor provides real-time occupancy mapping, intelligent cancellation of empty meeting rooms and in-depth occupancy reports. With insights into space utilisation, ghost meeting rooms and real-time data access, organisations can make informed decisions about their workspace.  

The Energy & Environmental IoT sensors help to reduce energy consumption and costs by providing data-driven recommendations, such as adjusting lighting and HVAC settings when spaces are unoccupied. By ensuring proper lighting and temperature control, the solution enhances the space and creates a more comfortable and efficient work environment. 

How it works

Features

What can RICOH IoT Management do for your organisation?

  • Real-time occupancy mapping

  • Intelligent meeting room management

  • Workspace trends reports

  • Fully adjustable

Real-time occupancy mapping

areo
Gain instant visibility of workspace usage with occupancy icons on interactive maps. Identify which areas are in use, helping employees find available spaces quickly and improving overall office efficiency.

Intelligent meeting room management

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Eliminate ghost meetings with automatic cancellation of empty work spaces. Free up valuable meeting spaces by ensuring rooms are only reserved when occupied and enhance space utilisation.

Workspace trends reports

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Access detailed occupancy intelligence reports to analyse workspace trends, space utilisation and real-time data from anywhere. Make informed decisions to optimise layouts and improve resource allocation.

Fully adjustable

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Create a healthier, more comfortable environment with optimal lighting and temperature control. Environmental sensors allow facilities to adjust conditions based on occupancy, improving employee well-being and workplace efficiency.

Trusted partners

PointGrab

Tether

IoT Sensors in action

Ricoh’s Journey with IoT workspace optimisation 

Ricoh’s Innovation Centre (RDX) in Birmingham, UK uses Occupancy and Energy & Environmental Sensors, transforming workspace efficiency and comfort.

With real-time data insights, the team remodels the workspace to better match occupancy levels and utilisation needs. The energy and environmental sensors continuously monitor air quality and identify issues. When air conditioning problems occur, the sensors detect that the issue isn’t the settings but a faulty phaser unit. This enables Ricoh to work closely with facilities management, ensuring a quick resolution and a more comfortable working environment.

Optimising workspaces with Ricoh’s IoT sensor solution