PROCESS AUTOMATION
Accounts Payable
Simplify accounts payable with automation for faster, error-free invoice processing.
Overview
Boost efficiency with accounts payable automation
Did you know that it takes on average 8 days to process an invoice manually? With automation only 4 hours.
Manual data entry, laborious document retrieval, and lack of visibility are common issues that often result in late payments, duplications, missed early payment discounts, and high processing costs per invoice. Not to mention frustrations and wasted time for accounting teams.
Ricoh’s process automation solution for accounts payable makes it easy to capture, process and archive invoices, putting you back in control of your cash flow and giving time back to your team.
Is your Accounts Payable Process efficient?
How does it work?
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1. Intelligent capture
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2. Automatic processing
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3. Secure and compliant archiving
1. Intelligent capture
Invoices are captured upon arrival, whether it’s via email, import or scan. The solution intelligently extracts key data from incoming invoices using advanced recognition software, matches it with related documents such as purchase orders, and check for errors and duplicates. This ensures accurate data capture and efficient processing, with minimal manual input.
2. Automatic processing
Rule-based automated workflows route invoices to the right people for review and approval, reducing delays, errors, and ensuring fast and compliant payments. The solution also posts the information into your ERP or accounting system, eliminating the need for time-consuming duplicate data entry.
3. Secure and compliant archiving
All invoices are stored in a secure, searchable electronic system, protecting them from loss and tampering and giving anytime access from any device to your team. The solution also generates reports and audit trail, helping you meet legal and audit requirements.
Ricoh consultancy services
Need help designing your accounts payable automated process?
Our specialist consultants can help you identify specific requirements and solutions for optimising your current account payable process, and help you design and implement future-proofed processes. Our consultants can help with:
- Bespoke recommendations: Our consultants make bespoke technology, workflow, and process recommendations, based on your specific needs.
- Implementation: We help you implement the solution, build the workflows and integrate with your current ERP or finance system, facilitating the work of IT.
- Training: We provide on-site and online training for key users and administrators such as finance managers and accountants, facilitating the adoption of the solution.
