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DocuWare document management software automates business processes and workflows by electronically managing and sharing documents regardless of their format or source.

Docuware - image - capture and organiseDocuware - image - Process documents and manage workflowsDocuware - image - Access and view content for decision making
Capture and organise informationProcess documents and manage workflowsAccess and view content for decision making

Either on location or in the cloud, documents are readily available, where and when needed; with just one search needed to quickly locate related documents.

Features & benefits

DocuWare Benefits

  • Document workflow automation speeds up business processes and creates efficiencies 
  • Secure, controlled and logged access creates transparent workflows. 
  • Digitizing paper documents reduces paper handling expenses from filing times to file cabinets and office space to offsite storage facilities. 
  • Powerful search and display options allows for quick retrieval of information when needed.
  • Email notification alerts remind you of tasks at hand.
  • Mobile apps and web clients can connect from any location enabling access to authorized from business sites, home, from out in the sales field and whilst travelling. 
  • Easy to use 
  • DocuWare document control system works closely with familiar applications and directly from Ricoh multifunction printers (MFP's).

DocuWare Features

  • DocuWare solutions enable automation of document workflows, whilst protecting data and documents with secure, and centralised archiving.
  • Task lists, email notifications, and reminders keep processes moving forward.
  • One search quickly finds all related documents regardless of the original source: if PC generated, from an email, a Microsoft Office document or from a scanned paper document
  • Tracked and logged access allows everyone to stay up to date.
  • Easily maintained records to monitor and report on retention schedules.
  • Available on location or in the cloud

DocuWare Solutions for small and medium sized businesses and large enterprises

  • Accounting Department

    Automate invoice approval, 3-way matching and other AP processes, monitor and verify purchases, quickly provide PODs to accelerate Accounts Receivable, and efficiently share files for stress free audits.

  • Human Resources

    Streamline the interview process by routing paperwork documents, compliantly store information, save time with employee self-service to pay stubs, forms, and more.

  • Sales

    Have instant access to customer's quotes and sales history, task lists help management monitor progress.

  • IT

    Secure, easy records management system including retention schedules and providing for disaster recovery.

  • Public Administration

    From local to regional governing agencies, public records are easily shared in digital format saving municipalities' time and money.

  • Education

    Student records, including finance documentation, can be compliantly stored and shared by authorised users.

  • Manufacturing

    Clearly documented workflows and material lists keep production in budget and on schedule.