homeback to menu

Leading Change at Work

Technology is changing the way we work. At Ricoh, we ensure that change is positive for your teams and your business. We guide you through every step of the journey to ensure a seamless transition to a fully digital workspace.
Discover more
seamless digital workspace experience
Digital Workspace

Access everywhere

Hybrid and on-the-go set-ups are shaping our future. We take a holistic approach to designing, integrating and supporting your digital workspaces to nurture employee engagement and help you reach new levels of performance.
Discover more
Business Process Management

Synched for success

Manual tasks no longer need to hold your staff back. We optimise your business processes to enable your staff to deliver more; providing the technology, expertise and support to streamline and simplify processes across your organisation.
Discover more
Cloud & Infrastructure

Cloud & clear

Capturing the full value of cloud requires the right roadmap and team to execute it. We provide cloud solutions and expertise that make your business operations more agile, cost-effective and secure while pursuing next-generation innovation.
Discover more

No more risky business

Internet-enabled devices create new vulnerabilities to cyberattacks. We help you go on the offensive against cybercrime with intelligent cybersecurity services and solutions aligned to your core business processes.
Discover more
Digital Experience

A new level of experience

An excellent customer experience starts with a superior employee experience. Our highly-skilled team of data scientists and developers design, build, implement and service the solutions you need to exceed expectations at every touchpoint.
Discover more
Graphic Communications

Future proof your business

The possibilities with print are endless. At Ricoh, we help you evolve, digitalise and create a sustainable business advantage; providing solutions on hardware, software and services that enable new opportunities within professional printing.
Discover more
Graphic Communication
Office Products & Software

Best-in-class quality

Ricoh is well known for high-quality printers, digital duplicators and multifunction printers/scanners/copiers. With plenty of choices in speed, size and capabilities, you can select from the models and features that work best for your workgroup, office or classroom.
Discover all our office products & software

A multi-faceted service and support platform

All the product and service support you need in one place. We provide support, advice and solutions to keep your business up and running.
Get support
AV technology and management

Your one-stop resource

Find out everything about our business news, product innovations and people, along with the events we’re hosting and attending.
Keep informed
News and events from Ricoh
The Company

Who we are and what we do

At Ricoh, we endeavour to always listen to our customers and provide you with innovative solutions, products and services that align with your business goals. We strive to add value to your services and products. We adapt to changing business climates.
Learn more about Ricoh

We love to hear from you

Whether you have a pricing question about our solutions or products, need help managing your account or already using our products and have a support question, our team is there to help.
Get in touch
customer and employee engagement

Helping you to stay one step ahead

Explore and read our lastest insights from what matter the most in business solutions.
Discover the latest insights
Ricoh Insights - Overview
Cookie Policy

Ricoh uses data collection tools such as cookies to provide you with a better experience when using this site. You can learn how to change these settings and get more information about cookies here.

New ways of working demand new ways of thinking about the most productive work environment. While teams increasingly rely on dynamic and flexible workspaces that support hybrid working, traditional workplaces have not evolved to meet the needs of how people expect to meet up, socialise and collaborate today. 

With a new generation of young people joining the workforce who have never known a world without the internet, businesses that are slow to embrace changes in working styles will struggle to attract and retain the most effective workforce and lose out to more productive competitors. 

40% of workers waste up to 30 minutes a day searching for space to collaborate.

Why employee experience is important

The business benefits of great employee experience span beyond just creating the best places for your colleagues to work. Research shows that happiness made employees around 12% more productive1. Satisfied employees are also more likely to continue working for your company and help attract top talent to your business. Designing a workplace around their needs empowers them to become your greatest asset for achieving measurable, strategic growth.

Create flexible spaces that support hybrid working

Today, work happens anywhere – at home, on the train, in the office. The challenge to management is to design a workplace that retains the best of the physical office and combines it with the best of remote working.

Teams want the freedom and flexibility to book a desk, reserve a meeting room or view their upcoming meetings quickly and easily, whether they’re in the office or working remotely. The benefits of technology that enable these processes are twofold. Firstly, they enable employees to collaborate or be more productive when they do visit the office. Secondly, they provide management with a clear overview of where employees will be working and who with, so they can adapt the workplace to meet the demands of any given day. By connecting and aligning the entire organisation, you can eliminate any friction caused by dispersed teams and create a responsive workplace that supports hybrid working.

Simplify daily tasks

The average business worker uses 9.4 different applications for daily work2 Toggling between workplace apps to book meeting rooms, arrange the arrival of a visitor or navigate your way through the building slows productivity. Instead of making work life easier – which is what they were designed to do – they make completing basic tasks more stressful. 

Employees want convenient and user-friendly applications that plug and play seamlessly with their existing tools. By integrating technologies that employees use from e-mail, instant messaging, to desk and meeting room booking, the digital workplace breaks down communication barriers and brings data and automation to a single source. With one standardised, user-friendly solution to reserve a meeting room or book a desk on the way to the office, view floor plans with real time space availability, or pre-book visitors for quick QR code scan check-in, day to day office management becomes seamless.

Optimise your office space

The average workplace is only utilised to 35-50% of its potential3. Without an understanding of your office, and how it is currently utilised, it is impossible to know if you are making the right decisions and receiving the expected ROI. 

IoT sensor technology makes it possible to understand how your space is being used, so you can make cost-saving decisions such as free up under-utlised space, reduce utility or maintenance costs or improve collaboration by adjusting ineffective ways of working. The ability to monitor booked vs actual data gives you a true understanding of how your spaces are used, so you can take the necessary action to get the most out of your spaces.

Respond to your employees’ evolving needs

The needs of your business and people are always evolving. The key to building the ideal future workplace is to ensure that it adapts to how your teams choose to meet up, collaborate and socialise – bridging the gap between the office and wherever the work happens.

Author - Nathan Thomas


Nathan Thomas
Software and Innovation Manager

Get in touch

If you have any questions or would like to know more

Contact us